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Delete or Insert Rows Based on Cell Value

This tutorial will demonstrate how to delete or insert rows based on cell values.

Delete Row Based on Cell Value

This will loop through a range, and delete rows if column A says “delete”.

Sub DeleteRowsBasedonCellValue()

'Declare Variables
Dim LastRow As Long, FirstRow As Long
Dim Row As Long

With ActiveSheet
    'Define First and Last Rows
    FirstRow = 1
    LastRow = .UsedRange.Rows(.UsedRange.Rows.Count).Row

    'Loop Through Rows (Bottom to Top)
    For Row = LastRow To FirstRow Step -1
        If .Range("A" & Row).Value = "delete" Then
            .Range("A" & Row).EntireRow.Delete
        End If
    Next Row
End With

End Sub

We must start the loop with the bottom row because deleting a row will shift the data, skipping rows if you loop top to bottom.

Also, notice that instead of manually entering in the last row, we calculate the last used row.

Delete Row – Based on Filter

In the previous example, we looped through the rows, deleting each row that meets the criteria. Alternatively, we can use Excel’s AutoFilter to filter rows based on some criteria and then delete the visible rows:

Sub FilterAndDeleteRows()

    'Declare ws variable
    Dim ws As Worksheet
    Set ws = ActiveSheet
    
    'Reset Existing Filters
    On Error Resume Next
    ws.ShowAllData
    On Error GoTo 0

    'Apply Filter
    ws.Range("a1:d100").AutoFilter Field:=1, Criteria1:="delete"
    
    'Delete Rows
    Application.DisplayAlerts = False
    ws.Range("a1:d100").SpecialCells(xlCellTypeVisible).Delete
    Application.DisplayAlerts = True
    
    'Clear Filter
    On Error Resume Next
    ws.ShowAllData
    On Error GoTo 0
  
End Sub

Delete Row Based on Cell Criteria

This will loop through a range, deleting rows if the cell in column A meets certain criteria (< 0):

Sub DeleteRowsBasedonCellValue()

'Declare Variables
Dim LastRow As Long, FirstRow As Long
Dim Row As Long

With ActiveSheet
    'Define First and Last Rows
    FirstRow = 1
    LastRow = .UsedRange.Rows(.UsedRange.Rows.Count).Row

    'Loop Through Rows (Bottom to Top)
    For Row = LastRow To FirstRow Step -1
        If .Range("A" & Row).Value < 0 Then
            .Range("A" & Row).EntireRow.Delete
        End If
    Next Row
End With

End Sub

Delete Row if Cell is Blank

This will loop through a range, deleting a row if a cell in column A is blank:

Sub DeleteRowsBasedonCellValue()

'Declare Variables
Dim LastRow As Long, FirstRow As Long
Dim Row As Long

With ActiveSheet
    'Define First and Last Rows
    FirstRow = 1
    LastRow = .UsedRange.Rows(.UsedRange.Rows.Count).Row

    'Loop Through Rows (Bottom to Top)
    For Row = LastRow To FirstRow Step -1
        If .Range("A" & Row).Value = "" Then
            .Range("A" & Row).EntireRow.Delete
        End If
    Next Row
End With

End Sub

Delete Blank Row

Alternatively, if you want to delete a row if the entire row is blank (Click link for a slightly different method), you can use this code:

Sub DeleteBlankRows()
 
'Declare Variables
Dim LastRow As Long, FirstRow As Long
Dim Row As Long
 
With ActiveSheet
    'Define First and Last Rows
    FirstRow = 1
    LastRow = .UsedRange.Rows(.UsedRange.Rows.Count).Row
 
    'Loop Through Rows (Bottom to Top)
    For Row = LastRow To FirstRow Step -1
        If WorksheetFunction.CountA(.Rows(Row)) = 0 Then
            .Rows(Row).EntireRow.Delete
        End If
    Next Row
End With
 
End Sub

Delete Row if Cell Contains Value

This will loop through a range, deleting a row if the cell in column A is not blank:

Sub DeleteRowsBasedonCellValue()

'Declare Variables
Dim LastRow As Long, FirstRow As Long
Dim Row As Long

With ActiveSheet
    'Define First and Last Rows
    FirstRow = 1
    LastRow = .UsedRange.Rows(.UsedRange.Rows.Count).Row

    'Loop Through Rows (Bottom to Top)
    For Row = LastRow To FirstRow Step -1
        If .Range("A" & Row).Value <>"" Then
            .Range("A" & Row).EntireRow.Delete
        End If
    Next Row
End With

End Sub

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Insert Row Based on Cell Value

This will loop through a range, inserting rows if a certain cell in that row says “insert”:

Sub InsertRowsBasedonCellValue()

'Declare Variables
Dim LastRow As Long, FirstRow As Long
Dim Row As Long

With ActiveSheet
    'Define First and Last Rows
    FirstRow = 1
    LastRow = .UsedRange.Rows(.UsedRange.Rows.Count).Row

    'Loop Through Rows (Bottom to Top)
    For Row = LastRow To FirstRow Step -1
        If .Range("A" & Row).Value = "insert" Then
            .Range("A" & Row).EntireRow.Insert
        End If
    Next Row
End With

End Sub