In VBA, you can create a Listbox where a user can choose one of the listed options. Listbox is often used in Userforms, but can also be used in a Worksheet. In this tutorial, you will learn how to create, populate and delete a Listbox. You will also see how to get a user choice in VBA and use it in code.
If you want to learn how to create a ComboBox, click here: VBA ComboBox
If you want to learn how to create a Checkbox, click here: VBA Checkbox
Create a Listbox
In order to insert a Listbox in the Worksheet, you need to go to the Developer tab, click Insert and under ActiveX Controls choose List Box:
Image 1. Insert a Listbox in the Worksheet
When you select the Listbox which you inserted, you can click on Properties under the Developer tab:
Image 2. Change Listbox Properties
Here you can set different properties of the Listbox. For the beginning, we changed the attribute Name to lstListBox. Now, we can use the Listbox with this name in VBA code.
Populate a Listbox in VBA code
First, we need to populate the Listbox with values. In most cases, a Listbox needs to be populated when the Workbook is opened. Because of this, we need to put a code for populating the Listbox in object Workbook, procedure Open. This procedure is executed every time a user opens the Workbook. Here is the code:
As you can see in Image 3, we populated our Listbox with 5 names (John, Michael, Jennifer, Lilly and Robert):
Image 3. Populate the Listbox in VBA
Populate a Listbox from a Cells Range
Another possible way to populate a Listbox is to let a user do it. A Listbox can be linked to the cells range. Therefore, every time a user enters a new value in the cells range, the Listbox will update with that value.
If you want to enable this, you have to go to the Properties of the ListBox and set the attribute ListFillRange:
Image 4. Populate the Listbox from the cells range
We linked our Listbox with the range E2:E5, where we put names we want (Nathan, Harry, George, Roberta). As a result, the Listbox is now populated with these names.
Get a Selected Item of a Listbox in VBA
The purpose of a Listbox is to get a users choice. In order to retrieve a value that is selected by a user, you need to use this code:
Dim strSelectedItem As Variant
strSelectedItem = Sheet1.lstListBox.Value
The users selection is in the attribute Value of Sheet1.lstListbox object. This value is assigned to the variable strSelectedItem:
Image 5. Get a selected value from the Listbox in VBA
We selected Harry in the Listbox and executed the procedure. As you can see in Image 5, the value of the strSelectedItem is Harry, which is the value we selected. Furthermore, you can process this variable in the code.
Clear a Listbox
In order to clear a Listbox in VBA, you need to use Clear method of Sheet1.lstListBox object. It will delete all the items from the Listbox. Here is the code:
When we execute the code, we get the empty Listbox:
Image 6. Clear the Listbox
Use a Listbox in a Userform
As we mentioned, Listbox is most often used in Userforms. To explain how you can do it, we will first insert an Userform. In VBA editor, right-click on Module name, click on Insert and choose UserForm:
Image 7. Insert a Userform
To display controls for inserting, you need to enable the Toolbox. To do this, click on the Toolbox icon in the toolbar. After that, you will get the windows with all the controls available. You can click on ListBox to create it in the Userform.
Image 8. Insert a Listbox in the Userform
We will name the ComboBox cmbComboBox. In order to populate it with values, we need to put the following code into the method Initialize of the object UserForm:
Private Sub UserForm_Initialize()
This code triggers every time a user runs the Userform and populates the Listbox with these 5 names:
Image 9. The Listbox with values in the Userform
If you want to get selected value from the ComboBox, you need to use the same logic for the Combobox in a Worksheet, which is explained earlier in the article.