Add a Data Validation ToolTip in Excel & Google Sheets

Written by

Editorial Team

Reviewed by

Laura Tsitlidze

Last updated on May 2, 2022

In this tutorial, you will learn how to add a data validation tooltip in Excel and Google Sheets.


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Add Data Validation ToolTip in Excel

ToolTips (not to be confused with ScreenTips) are messages that appear as a yellow box when a user selects a cell with a data validation rule. You can add a tooltip when you create a data validation rule.

  1. First, choose where you want to insert a data validation tooltip. Then, select the data you want to restrict (for example, Column C).


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  1. To open the Data Validation window, in the Ribbon, go to Data > Data Tools > Data Validation.


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  1. The Data Validation Window will appear. Go to the Settings tab, and set the Validation criteria for the selected data (here, Whole Number between 1 and 2000).


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  1. To add a data validation tooltip, click on Input Message. In the Input message section, type the text you want to appear. When you’re done, click OK.


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As a result, when you click on a cell with data validation (C6), the tooltip is displayed.


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Add Data Validation ToolTip in Google Sheets

  1. To achieve the same thing in Google Sheets, first select the data on which you want to display a data validation tooltip.


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  1. In the Menu, click on Data > Data validation.


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  1. The Data Validation window will appear. (1) Set the validation criteria for selected data (a number between 1 and 2000). In the appearance section, (2) check Show validation help text, and (3) enter the message you want to display. Finally, (4) click Save.


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Now if you enter invalid data in a cell with data validation (C5), the tooltip will appear with the message you entered.


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