SUMIF, COUNTIF, and AVERAGEIF Functions – The Master Guide
In this Article
- Formula Examples:
- COUNTIF Function Description:
- COUNTIF Syntax
- Count Blank and Non-Blank Cell Examples:
- Countif Wildcard
- Text – Exact Match
- Text – Contains Text
- Text – Contains Any Text
- Countif Color
- Countif Duplicates
- Countif with Two or Multiple Conditions – The Countifs Function
- COUNTIFS – Greater Than and Less Than
- COUNTIFS – Date Range
- COUNTIFS – Or
- Syntax and Arguments:
- How to use the COUNTIF Function for Excel:
This Excel Tutorial demonstrates how to use the Excel Countif and Countifs Functions.
COUNTIF Function Description:
Counts all cells in a series that meet one (COUNTIF) or multiple (COUNTIFS) specified criteria.
range – An array of numbers, text, or blank values.
criteria – A string containing the criteria. Example “>0”
First let’s look at an easy COUNTIF example:
COUNTIF Greater than Zero
This code will count all cells that are greater than zero in column A.
COUNTIF Less Than Zero
This code will count all cells that are less than zero in column A.
COUNTIF Blank Cells
This COUNTIF formula counts all the blank cells in column A. However, instead, you could use COUNTBLANK to count all the blank cells:
Count Not Blank Cells
Counting nonblank cells is a little trickier. You would think that this would count all the non-blank cells:
and it usually does, except for one notable exception. When a cell contains a formula that results in “” (Blank), the above code will count it as non-blank because a formula exists in the cell. Instead, use this formula:
This formula makes use of Wildcard Characters. We’ll learn about them below.
There is one other count function you should know: the COUNTA Function. The COUNTA Function counts all cells that contain anything: a formula (even if it results in “”), a logical value (TRUE or FALSE), text, or a number.
Count Blank and Non-Blank Cell Examples:
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You may have heard about Wildcards in Excel. Wildcards are characters that can represent any character. Here’s a chart:
picture with apples
Text – Exact Match
Text – Contains Text
Text – Contains Any Text
Countif – Does not Contain any Text
Unfortunately there is not an easy way to count cells with specific colors. To do this you will need to use VBA. Here’s a link with more information: CountIf Cell Color using VBA>.
There are numerous ways to count duplicates, but let’s take a look at one of the easier methods, using only COUNTIF functions.
First, create a column to count how often a record appears on the data. Any record appearing more than once (>1) is considered a duplicate.
Then we create a COUNTIF function to count the number of records that appear more than once:
Countif with Two or Multiple Conditions – The Countifs Function
So far we’ve worked only with the COUNTIF Function. The COUNTIF Function can only handle one criteria at a time. To COUNTIF with multiple criteria you need to use the COUNTIFS Function. COUNTIFS behaves exactly like COUNTIF. You just add extra criteria. Let’s take a look at some examples…
COUNTIFS – Greater Than and Less Than
Let’s do a COUNTIF where we check if a number falls within a range. The number must be greater than 0, but less than 100:
COUNTIFS – Date Range
Now let’s try it with dates. Find any dates within the range 1/1/2015 to 7/15/2015:
COUNTIFS – Or
So far we’ve only dealt with AND criteria. Ex: Greater than 0 AND less than 100. What doing a COUNTIFS with OR?
countif pivot table
How to do a Countif in Excel
Criteria for Countif
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when you apply criteria treat it like text
Syntax and Arguments:
How to use the COUNTIF Function for Excel:
Return to the Function List
For more information about the COUNTIF Function visit the Microsoft COUNTIF help page.
Before we talk about how to use the countif function, we should mention these 3 other functions