Where is Print Preview in Excel & Google Sheets?

Written by

Mel Jenkins

Reviewed by

Laura Tsitlidze

Last updated on October 26, 2023

This tutorial shows where to find Print Preview in Excel and Google Sheets.

print preview intro

Excel Print and Print Preview Shortcuts

Open Print Preview

This Excel shortcut opens Print Preview.

PC Shortcut:Ctrl+F2

Mac Shortcut:+P


This Excel shortcut prints the current workbook or worksheet.

PC Shortcut:Ctrl+P

Mac Shortcut:+P

Remember This Shortcut:
P for Print

See All Excel Shortcuts

Print Preview via the File Menu

Print Preview is now contained within the Print menu. The most usual way to get to Print Preview is via the File menu on the Ribbon.

  1. In the Ribbon, go to File > Print.
  2. This automatically shows your worksheet in Print Preview mode.

print preview file print

Print Preview in the Quick Access Toolbar

The quick access toolbar is a useful toolbar that in the top right-hand corner of your Excel screen. You can customize this toolbar by adding additional buttons to it that contain the commands you frequently use. Print Preview can be one of these commands.

  1. Under Customize Quick Access Toolbar, click Print Preview and Print.

print preview quick access customize

  1. This adds the Print Preview and Print commands to your quick access toolbar. You can now click this button to go to the Print menu and to Print Preview.

print preview quick access preview

Print Preview From Page Setup

  1. In the Ribbon, go to Page Layout > Page Setup and then click on the little box in the bottom-right corner of the Page Setup group to show the Page Setup dialog box.

print preview page layout expand

  1. In the Page Setup dialog box, click Print Preview.

print preview page layout preview

Where is Print Preview in Google Sheets?

To go to Print Preview in Google Sheets, click the Print button in the toolbar, or press CTRL + P.

print preview gs print button

This displays your document in Print Preview mode.

print preview gs preview

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