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How to Export an Excel or Google Sheets File to PDF

This tutorial will demonstrate how to export an Excel or Google Sheets file to PDF.

 

exporttopdf intro

 

Export to PDF with Save As in Excel

1. With the workbook required open in Excel, in the Ribbon, select File > Save As.

 

ExportToPDF saveaspdf

 

2. Select (1) PDF (*.pdf) as the file type in the drop down list below the file name, and then (2) click Save.

3. Switch to the Windows Explorer to view the saved file.

 

ExportToPDF FileName

 

Export to PDF with Print

1. With the workbook required open in Excel, in the Ribbon, select File > Print.

2. In the Select Printer drop down list, select Microsoft to PDF and then click Print.

 

exporttopdf print to pdf

 

3. Browse to where the file needs to be saved and click Save.

 

exporttopdf output location

 

How to Export a File to PDF in Google Sheets

With the sheet you wish to save as a PDF open, in the File menu, select Download > PDF document (.pdf).

 

exporttopdf gs saveas

 

Adjust the settings if necessary and then click Export.

 

exporttopdf gs printsettings

 

The file will be added to the downloads folder on your PC.

 

exporttopdf gs downloads